Microsoft Office Tutorials and References
In Depth Information
All about E-Mail Folders
2. On the Home tab, click the Rules button.
3. Choose an option on the drop-down list.
Choose an option to move messages to a folder or be alerted about
messages.
Automatically move messages from this person to a folder: Choose
Always Move Messages From, and in the Rules and Alerts dialog box,
select a folder.
Be alerted about messages: Choose Create Rule. You see the Create
Rule dialog box shown in Figure 3-10. Fill in the dialog box and click OK.
To change or delete a rule, click the Rules button and choose Manage Rules
& Alerts. On the E-Mail Rules tab of the Rules and Alerts dialog box, select a
rule and change, copy, or delete it.
All about E-Mail Folders
Where Outlook e-mail is concerned, everything has its place and everything
has its folder. E-mail messages land in the Inbox folder when they arrive.
Messages you write go to the Outbox folder until you send them. Copies
of e-mail messages you send are kept in the Sent Items folder. And you can
create folders of your own for storing e-mail.
If you’re one of those unlucky people who receive numerous e-mail
messages each day, you owe it to yourself to create folders in which to organize
e-mail messages. Create one folder for each project you’re working on. That
way, you know where to find e-mail messages when you want to reply to or
delete them. These pages explain how to move e-mail messages between
folders and create folders of your own for storing e-mail.
Moving e-mail messages to different folders
Open or select the message you want to move and use one of these
techniques to move an e-mail message to a different folder:
On the Home tab or Message tab, click the Move button and choose a
folder name on the drop-down list. If the folder’s name isn’t on the list,
choose Other Folder and select a folder in the Move Item To dialog box.
Right-click, choose Move, and select a folder name or choose Other
Folder and select a folder in the Move Item To dialog box.
Display the folder you want to receive the message in the Folder pane.
Then drag the message from the Inbox to the folder in the Folder pane.
Earlier in this chapter, “Rules for earmarking messages as they arrive”
explains how to move e-mail messages automatically to folders as e-mail is
sent to you.
 
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