Microsoft Office Tutorials and References
In Depth Information
Yes, You Can Prevent Junk Mail (Sort of)
As nice as it is, the Junk E-Mail folder has one fatal flaw — sometimes a
legitimate e-mail message finds its way into the folder. From time to time, you have
to look in the Junk E-Mail folder to see whether something of value is in there —
and that sort of defeats the purpose of routing messages automatically to the
Junk E-Mail folder. You still have to look through all that junk e-mail!
Realistically, the only way to prevent getting junk e-mail is to safeguard your
e-mail address. These pages explain how to help stamp out junk mail in your
lifetime by using features inside Outlook and taking preventative measures.
Defining what constitutes junk e-mail
Outlook maintains a Safe Senders and Blocked Senders list to help distinguish
e-mail from junk e-mail. To help Outlook recognize junk e-mail and route it to
the Junk E-Mail folder, you can take these measures to add addresses to the
✦ Add a sender to the Safe Senders list: Senders on this list are deemed
legitimate, and their e-mail messages are always routed to the Inbox
folder. In the Message window or Home tab of a mail folder, click the
Junk button and choose Never Block Sender. Choose this option if you
find a legitimate e-mail message in the Junk E-Mail folder.
✦ Add an address to the Blocked Senders list: E-mail from senders on
the Blocked Senders list goes straight to the Junk E-Mail folder. In the
Message window or Home tab of a mail folder, click the Junk button and
choose Block Sender.
✦ Editing the Safe Senders and Blocked Senders lists: Click the Junk
button and choose Junk E-Mail Options. The Junk E-Mail Options dialog
box opens. On the Safe Senders and Blocked Senders tab, select e-mail
addresses as necessary, and click the Remove button.
To quickly move an e-mail message from the Junk E-Mail folder to the Inbox
folder, click the Junk button and choose Not Junk on the drop-down list. The
Mark As Not Junk dialog box appears. Click the Always Trust E-Mail From
check box and click OK.
Preventative medicine for junk e-mail
As zealous as Outlook is about preventing junk e-mail, the program can’t
really do the job. Junk e-mailers change addresses frequently. They are
clever about putting words in the subject lines of their messages so that the
messages aren’t recognized as spam. The only foolproof way to keep your
e-mail address free of junk e-mail is to follow these suggestions:
✦ Use a secondary e-mail address: Create a secondary e-mail account and
give its e-mail address to businesses and merchants on the Internet who
might sell your address to spammers or might themselves be spammers.
The Internet offers many places to create free web-based e-mail accounts.