Microsoft Office Tutorials and References
In Depth Information
Saving Your Files
Saving Your Files
Soon after you create a new file, be sure to save it. And save your file from
time to time while you work on it as well. Until you save your work, it rests
in the computer’s electronic memory (RAM), a precarious location. If a
power outage occurs or your computer stalls, you lose all the work you did
since the last time you saved your file. Make it a habit to save files every ten
minutes or so, or when you complete an important task.
These pages explain how to save a file, declare where you want to save files
by default, and handle files that were saved automatically after a computer
failure.
Saving a file
To save a file:
Click the Save button (you’ll find it on the Quick Access toolbar).
Press Ctrl+S.
Go to the File tab and choose Save.
Saving a file for the first time
The first time you save a presentation, the Save As dialog box opens. It
invites you to give the file a name and choose a folder in which to store it.
Enter a descriptive name in the File Name text box. To locate a folder for
storing your presentation, see “Navigating the Save As and Open Windows,”
later in this chapter.
Declaring where you like to save files
When you attempt to save a file for the first time in the Save As dialog box,
Office shows you the contents of the Documents folder on the assumption
that you keep most of your files in that folder. The Documents folder is the
center of the universe as far as Office is concerned, but perhaps you keep
the majority of your files in a different folder. How would you like to see it
first in the Save As and Open dialog boxes?
To direct Office to the folder you like best and make it appear first in the
Save As and Open dialog boxes, follow these steps:
1. In Word, Excel, PowerPoint, or Access, go to the File tab and choose
Options.
You see the Options dialog box.
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