Microsoft Office Tutorials and References
In Depth Information
The Different Kinds of Activities
Figure 4-1:
Calendar in
Work Week
Outlook gives you opportunities to categorize meetings and appointments
so that you can tell at a glance what they’re all about. Moving a meeting
or appointment is simply a matter of dragging it elsewhere in the Calendar
window. By double-clicking a meeting or appointment in the Calendar
window, you can open a window to find out where the meeting takes place
or read notes you jotted down about the meeting. You can even make a bell
ring and the Reminder message box appear when a meeting or appointment
is forthcoming.
The Different Kinds of Activities
For scheduling purposes, Outlook makes a distinction between appointments,
events, and meetings. Meetings, however, aren’t everybody’s concern. If your
computer is connected to a network and the network uses the Microsoft
Exchange Server, you can use Outlook to invite colleagues on the network to
come to meetings. But if your computer isn’t on a network, don’t bother with
meetings. Schedule appointments and events instead. You can schedule the
following activities:
Appointment: An activity that occupies a certain time period on a certain
day. For example, a meeting that takes place between 11 a.m. and 12 p.m.
is an appointment.
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