Microsoft Office Tutorials and References
In Depth Information
Seeing Your Schedule
✦ Recurring appointment: An appointment that takes place daily, weekly,
or monthly on the same day and same time each day, week, or month. A
weekly staff meeting is a recurring appointment. The beauty of recurring
appointments is that Outlook enters them weeks and months in advance
in the Calendar window. You don’t have to re-enter these appointments
over and over.
✦ Event: An activity that lasts all day. A trade show, for example, is an
event. A birthday is an event. A day spent on vacation is also an event
(is it ever!). On the Calendar, events and recurring events appear first.
✦ Recurring event: An all-day activity that takes place each week, month,
or year. Unromantic (or forgetful) users of Outlook are hereby advised
to schedule these recurring events in the Calendar: Valentine’s Day,
their significant other’s birthday, and first-date and wedding
anniversaries. Thanks to Outlook, no one will ever accuse you again of being
coldhearted or unromantic.
✦ Meeting: Same as an appointment except that you can invite others to
attend. Scheduling meetings isn’t covered in this topic. See your network
administrator for details.
Seeing Your Schedule
Days on which meetings or appointments are scheduled appear in
boldface in the Date Navigator, the calendar located in the Folder pane (refer
to Figure 4-1). Following are techniques for getting around in the Calendar
window and viewing your schedule in different ways.
Going to a different day, week, or month
Use these techniques to go to different days, weeks, or months in the
✦ To today: On the Home tab, click the Today button. Clicking this button
selects today’s date on your calendar in whatever view you happen to
✦ To the next seven days: On the Home tab, click the Next 7 Days button
to see the next seven days starting with today’s date.
✦ To a specific day: Click a day in the Date Navigator (located on the
Folder pane). You can also press Ctrl+G and select a day in the Go To
Date dialog box. If you don’t see the Date Navigator, go to the View tab,
click the Folder Pane button, and choose Normal on the drop-down list.
✦ To the previous or next day, work week, week, or month: Click a
Back or Forward arrow. These arrows are in the upper-left corner of
the Calendar window and on either side of the month name in the Date