Microsoft Office Tutorials and References
In Depth Information
Scheduling Appointments and Events
Here’s a quick way to go from month to month in the Date Navigator:
Click the month name in the Date Navigator and hold down the mouse
button. You see a list of month names. Drag the pointer to the name of
the month you want to go to.
Use the scroll bar on the right side of the window to travel from hour to
hour in Day, Work Week, and Week view. In Month view, manipulating the
scroll bar takes you from month to month.
Rearranging the Calendar window
To get a sense of what is expected of you and where you’re supposed to be,
go to the Home or View tab and click one of these buttons to rearrange your
view of the Calendar window:
Day: Shows today’s date only (press Ctrl+Alt+1).
Work Week: Shows Monday through Friday of this week (press Ctrl+Alt+2).
Week: Shows the entire week, Sunday through Saturday (press Ctrl+Alt+3).
Month: Shows the entire month (press Ctrl+Alt+4).
Scheduling Appointments and Events
Now that you know how the Calendar window works, the next step is to fill
the pages of the Calendar with all kinds of busywork. These pages explain
how to schedule activities, schedule recurring activities, and magically
transform an e-mail message into a Calendar item. You can find many
intriguing shortcuts on these pages.
Scheduling an activity: The basics
Follow these basic steps to schedule an appointment, recurring
appointment, event, or recurring event:
1. Select the day in which you want to schedule the activity.
If the activity occupies a certain time period, you can select the time
period in Day, Work Week, or Week view and save yourself the trouble
of entering a time period in the Appointment window. To select a time
period, drag downward in the Calendar window. To create a half-hour
appointment, simply double-click a half-hour slot in Day, Work Week, or
Week view. The Appointment dialog box opens with the Start and End
time entered already.
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