Microsoft Office Tutorials and References
In Depth Information
Reminders for Being Alerted to Activities and Tasks
Choose To-Do List or Tasks in the Folder pane: Under My Tasks at the
top of the Folder pane, choose To-Do List to examine all tasks, including
those you fashioned from e-mail messages and Calendar appointments;
choose Tasks to see only the tasks you set for yourself in the Tasks
folder.
Arrange tasks: On the View tab, open the Arrange By gallery and choose
an option to arrange tasks on the Tasks list by Due Date, Category,
Importance, or one of the other options.
Change views: On the Home or View tab, click the Change View button
and choose a View option. For example, choose Overdue or Next 7 Days
to focus on the tasks that really need doing.
To display tasks on the To-Do bar (refer to Figure 5-1), go to the View tab,
click the To-Do Bar button, and choose Tasks. No matter which folder you’re
viewing in Outlook, you can double-click a task on the To-Do bar and see it in
a Task window.
Handling and managing tasks
When the time comes to manage the tasks in the Tasks window, I hope you
are a stern taskmaster. Here’s advice for handling and managing tasks:
Marking a task as complete: Click the check box beside the task name in
the Tasks window. Outlook draws a line through completed tasks.
Deleting a task: Select the task and click the Delete button or press the
Delete key.
Editing a task: Double-click a task in the Tasks window to open the Task
window and change the particulars there.
Reminders for Being Alerted to Activities and Tasks
Outlook offers the Reminder message box to alert you when an appointment
or event from the Calendar is about to take place (see Chapter 4 of this
minibook), when a task deadline is looming (see the preceding topic in this
chapter), when an e-mail message needs a reply (see Chapter 3 of this mini-book),
or when someone whose name is in your Contacts folder needs attention
(see Chapter 2 of this mini-book).
Figure 5-3 shows the Reminder message box. When Outlook is running and
you least expect it, a Reminder message box similar to the one in the figure
may appear to keep you on your toes. These pages explain how to handle
reminder messages, schedule messages, and make the messages appear
when you want them to appear.
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