Microsoft Office Tutorials and References
In Depth Information
Making Notes to Yourself
✦ Task deadline: In the Task window (refer to Figure 5-2), select the
Reminder check box and choose a day and time to be reminded in the
✦ E-mail message: In the Message window or Inbox window, click the
Follow Up button and choose Add Reminder on the drop-down list. You
see the Custom dialog box. Select the Reminder check box and choose a
date and time in the drop-down lists. If you enter a date but not a time,
the Reminder message box appears at 5:00 p.m.
✦ Contacts name: In a Contact window or the Contacts window, click the
Follow Up button and choose Add Reminder on the drop-down list. The
Custom dialog box opens. Treat this dialog box the same way you treat
the one for e-mail messages (see the preceding item in this list).
Making reminders work your way
You can do two or three things to make reminders work your way. On the
File tab, choose Options to open the Options dialog box. Then follow these
instructions to have your way with reminder notices:
✦ Changing the reminder time for appointments and events: By default,
the Reminder message box appears 15 minutes before appointments and
events start. To change this setting, go to the Calendar category, and
enter a new setting in the Default Reminders drop-down list (look under
✦ Changing the default time for task reminders: When a task’s deadline
arrives, the Reminders dialog box lets you know at 8:00 a.m. (or when
you start Outlook, if you start the program after 8:00 a.m.). To change
this default setting, go to the Tasks category and choose a new time
from the Default Reminder Time drop-down list.
✦ Playing a different sound (or no sound): By default, you hear a little
chime when the Reminder message box appears on-screen. To hear a
different sound or no sound at all, go to the Advanced category of the
Options dialog box. To play no sound, deselect the Play Reminder Sound
check box. To play a different sound, click the Browse button and then
select a .wav sound file in the Reminder Sound File dialog box.
Making Notes to Yourself
As shown in Figure 5-4, notes resemble the yellow stick ’em notes that you
often see affixed to manuscripts and refrigerator doors. Click the Notes
button in the Navigation pane to go to the Notes window. Write a note to
mark down a deadline, for example, or remind yourself to take out the cat.
Here are instructions for doing all and sundry with notes: