Microsoft Office Tutorials and References
In Depth Information
Saving Your Files
When disaster strikes!
After your computer fails and you restart
an Office program, you see the Document
Recovery task pane with a list of files that were
open when the failure occurred:
✓ AutoSave files are files that Office saves
as part of its AutoRecovery procedure (see
“Saving AutoRecovery information”).
✓ Original files are files that you save by
clicking the Save button.
The Document Recovery task pane tells you
when each file was saved. By studying the time
listings, you can tell which version of a file —
the AutoRecovery file or the file you saved — is
most up to date.
Open the drop-down list for a file and select one
of these options:
✓ Open/View: Opens the file so that you can
examine and work on it. If you want to keep
it, click the Save button.
✓ Save As: Opens the Save As dialog box so
that you can save the file under a different
name. Choose this command to keep a
copy of the recovered file on hand in case
you need it.
✓ Delete: Deletes the AutoRecovery file.
✓ Show Repairs: Shows repairs made to the
Saving AutoRecovery information
To ensure against data loss owing to computer and power failures, Office
saves files on its own every ten minutes. These files are saved in an
AutoRecovery file. After your computer fails, you can try to recover some
of the work you lost by getting it from the AutoRecovery file (see the “When
disaster strikes!” sidebar).
Office saves AutoRecovery files every ten minutes, but if you want the
program to save the files more or less frequently, you can change the
AutoRecovery setting. Auto-recovering taxes a computer’s memory. If your
computer is sluggish, consider making AutoRecovery files at intervals longer
than ten minutes; if your computer fails often and you’re worried about
losing data, make AutoRecovery files more frequently.