Microsoft Office Tutorials and References
In Depth Information
Creating the Initial Diagram
in its place, although how successful swapping one diagram for another is
depends on how lucky you are and how far along you are in creating your
diagram. These pages explain how to create an initial diagram and swap one
diagram for another.
Creating a diagram
Follow these steps to create a diagram:
1. On the Insert tab, click the SmartArt button.
You see the Choose a SmartArt Graphic dialog box (refer to Figure 2-1).
In PowerPoint, you can also open the dialog box by clicking the SmartArt
icon in a content placeholder frame.
2. Select a diagram in the Choose a SmartArt Graphic dialog box.
Diagrams are divided into nine categories, as I explain earlier in this
chapter. The dialog box offers a description of each diagram. Either
select a type on the left side of the dialog box or scroll the entire list to
find the graphic that most resembles the diagram you want.
If you want to create a graph with many levels and branches, go to the
Hierarchy category and select one of these charts: Organization Chart or
Name and Title Organization Chart. These two diagrams are much more
complex than the others and allow for branching. See “Laying Out the
Diagram Shapes” later in this chapter for details.
3. Click OK.
The next topic in this chapter explains how to swap one diagram for
another, in case you chose wrongly in the Choose a SmartArt Graphic
Starting from a sketch
You can spare yourself a lot of trouble by
starting from a sketch when you create a diagram.
Find a pencil with a good eraser, grab a blank
piece of paper, and start drawing. Imagine what
your ideal diagram looks like. Draw the arrows
or lines connecting the different parts of the
diagram. Write the text. Draw the diagram that best
illustrates what you want to communicate.
Later, in the Choose a SmartArt Graphic dialog
box (refer to Figure 2-1), you can select the
diagram that most resembles the one you
sketched. The dialog box offers more than
200 types of diagrams. Unless you start from a
sketch and have a solid idea of the diagram you
want, you can get lost in the dialog box. Also,
if you don’t start from a sketch, adding shapes
to the diagram and landing shapes in the right
places can be a chore.