Microsoft Office Tutorials and References
In Depth Information
Compressing Pictures to Save Disk Space
Compressing Pictures to Save Disk Space
By compressing pictures, you reduce their file size and consequently the
size of the file you’re working on. Not all pictures can be compressed, as
“Compression” explains earlier in this chapter, and some types of graphics
lose their integrity when they’re compressed. You can’t resize
lossycompressed graphics without their looking odd.
Compress pictures to make files load faster and make e-mail messages with
file attachments travel faster over the Internet. Compressing a picture file
reduces its pixels per inch (ppi) setting. Follow these steps to compress
pictures:
1. Optionally, select the picture or pictures you want to compress if you
want to compress only one or two.
The Compress Pictures command compresses all the graphics in a file
unless you select graphics first.
2. Go to the (Picture Tools) Format tab.
3. Click the Compress Pictures button.
You see the Compress Pictures dialog box.
4. Select the Apply Only to This Picture check box if you selected
graphics in Step 1 and you want to compress only a couple of graphics.
5. Click the Delete Cropped Areas of Pictures check box if you want to
delete the unused portions of pictures you cropped.
As “Cropping off part of a picture” explains earlier in this chapter, Office
crops graphics in name only. It retains the cropped part of the graphic
in case you want it back, but you can remove the cropped part as well
by selecting this check box.
6. Choose a target output for the pictures.
These options tell Office which pixels per inch (ppi) setting to use when
compressing graphics. Which setting you choose depends on where you
intend to show your graphics.
Book VIII
Chapter 3
7. Click OK.
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