Microsoft Office Tutorials and References
In Depth Information
Sending Your File in an E-Mail Message
3. Click the Create a PDF/XPS button.
The Publish as PDF or XPS dialog box appears. If your goal is to create an
XPS file, not a PDF file, open the Save As Type drop-down list and choose
XPS Document (*.xps). Microsoft created the XPS format to compete with
the PDF format. As are PDF files, XPS files are meant to present data from
different programs, in this case in Internet Explorer. However, the XPS
format is not nearly as well known or frequently used as the PDF format.
4. Select a folder for storing your PDF (or XPS) file, give it a name, and
click the Publish button.
The Adobe Reader program opens and you see your file. (If you created
an XPS file, Internet Explorer opens.)
Later in this chapter, “Saving an Office File as a Web Page” explains another
way to distribute Office files to people who don’t have Office — by saving
the files as web pages.
Sending Your File in an E-Mail Message
As long as you handle your e-mail with Outlook 2013, you can send the file
you’re working on to a friend or co-worker without having to open Outlook
2013. Moreover, you can send a PDF or XPS version of the file. You simply
choose a command and send the thing over the Internet. Follow these steps
to send an open file you’re working on to a friend or co-worker:
1. Go to the File tab and choose Share.
The Share window opens.
2. Choose E-Mail.
3. Choose an E-Mail option on the right side of the window.
How do you want to send your file? Click one of these buttons:
Send as Attachment: Send the file as an attachment to an e-mail message.
Send a Link: Send an e-mail link with a hyperlink to the file on a
shared workspace.
Send as PDF: Send a PDF version of the file as an attachment to an
e-mail message.
Send as XPS: Send an XPS version of the file as an attachment to an
e-mail message.
Send as Internet Fax: Send the file as an Internet fax (you must have
signed up with an Internet fax service provider).
 
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