Microsoft Office Tutorials and References
In Depth Information
Setting Your Reply and Forward Options
3. Scroll down to the Save Messages section and select the Save Copies of
Messages in the Sent Items Folder check box.
If the box already contains a check mark, leave it alone. (That’s the way
Outlook is set up when you first install it.) If you click the box when it’s
already checked, you turn off your option for saving messages. Don’t
worry if you make a mistake; you can always change it back. Just make
sure that a check mark appears in the box if you want to save messages.
4. Click OK.
Setting Your Reply and Forward Options
You can control the look of the messages you forward, as well as your
replies. If your office uses Microsoft Outlook, you can make your text look
pretty incredible in messages you send to one another by adding graphics,
wild-looking fonts, or special effects, such as blinking text. If you’re sending
mail to people who use programs other than Microsoft Outlook or to people
to who use web-based e-mail services, such as Gmail (see Chapter 12 for
more about online services and Internet service providers), some of the
customizations might not translate well.
To set your options, follow these steps:
1. Select the File tab in the Ribbon and click the Options button.
The Outlook Options dialog box appears.
2. Click the Mail button in the navigation window on the left.
The Mail settings window appears.
3. Scroll down to the Replies and Forwards section and click the triangle
at the right end of the When Replying to a Message box.
A menu of options drops down. When Outlook is first installed, Include
Original Message Text is the default option. The diagram on the left side
of the menu shows how the message will be laid out when you choose
each option (see Figure 5-5).
4. Choose the style you prefer to use for replies.
When you make a choice, the little diagram on the left side of the menu
changes to show what your choice will look like. If you don’t like the
choice you’ve made, try another and see how it looks in the diagram.
5. Click the triangle at the right end of the When Forwarding a
Message box.
The When Forwarding a Message box has one fewer choice than the When
Replying to a Message box does, but the two menus work the same way.
Also, they both have that little diagram of the page layout off to the left.
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