Microsoft Office Tutorials and References
In Depth Information
Sending Attachments
Outlook lets you preface your comments with your name or any text you
choose. It’s always best to use your name, but if you want to confuse the
issue, you could always use a phrase such as “Simon says.”
To tag your replies with your name, follow these steps:
1. Select the File tab in the Ribbon and click the Options button.
The Outlook Options dialog box appears.
2. Click the Mail button in the navigation window on the left.
The Mail settings appear.
3. Scroll down to the Replies and Forwards section and select the
Preface Comments With check box.
If the check box is already selected, don’t click it; doing so would
deselect it.
4. In the Preface Comments With text box, type the text you want to
accompany your annotations.
Your best bet is to enter your name here. Whatever you enter will be
used as the prefix to all the text you type when you reply to messages.
5. Click OK.
You can select and delete the text of the original message when you create a
forward or reply, but including at least a part of the original message makes
your response easier to understand. You also have the option of selecting
and deleting the parts of the original text that aren’t relevant to your reply.
Sending Attachments
If you want to send a document that you’ve already created in another
application, you don’t have to type the document all over again in Outlook;
just send the document as an attachment to an e-mail message. You can
attach any kind of file — word processing documents, spreadsheets, and
presentations from programs, such as PowerPoint. You can even send pictures
or music. Any kind of file can be sent as an attachment.
The easiest way to send a file from a Microsoft Office program (such as
Microsoft Word 2010) is to open that file in the Microsoft Office program
it was created in, select the File tab in the Ribbon, click the Share button,
select Send Using E-Mail from the Share menu, and then click the Send as
Attachment button.
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