Microsoft Office Tutorials and References
In Depth Information
Sending Attachments
If you’d rather not do that, you can send a file attachment straight from
Outlook by following these steps:
1. Click the Mail button in the Navigation bar (or press Ctrl+Shift+I).
The Mail module opens.
2. Click the New E-Mail button in the Ribbon (or press Ctrl+N).
The New Message form appears.
3. Click the Attach File button in the New Message form’s Ribbon.
The Insert File dialog box appears; see Figure 5-6. It looks like the dialog
box you use for opening files in most Windows programs, and it works
like opening a file, too. Just click the name of the file you want to send
and click the Insert button.
If the format of your e-mail is either HTML or Plain Text, the name of the
file appears in the Attached box in the Message form’s message header.
If the format of your e-mail is Rich Text, an icon appears in the text of
your message, representing the file you attached to your message. When
you send this e-mail message, a copy of the file you selected goes to
your recipient.
Figure 5-6:
The Insert
File dialog
4. Type your message (if you have a message to send).
You may not have a message; perhaps you want to send only the
attachment. If what you want to say is in the attachment, that’s fine,
but remember that the contents of an attachment don’t show up on the
recipient’s screen until he or she actually opens the attachment.
5. Click the To button in your Message form.
The Select Names dialog box appears.
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