Microsoft Office Tutorials and References
In Depth Information
Creating Signatures for Your Messages
4. Click the New button.
The New Signature dialog box appears.
5. Type a name for your new signature.
The name you type appears in the New Signature box. You can name a
signature anything you want.
6. Click OK.
The New Signature dialog box closes.
7. Type the text of the signature you want in the Edit Signature box, and
add any formatting you want.
To change the font, size, color, or other text characteristics, use the
buttons just above the text box. If you’re more comfortable creating
highly formatted text in Microsoft Word, you can create your signature
in Word and then select and copy it to the Edit Signature box.
Many people receive e-mail on cell phones and other kinds of devices
that don’t know what to do with fancy formatting, so you may be best
off with a fairly plain signature. Also, try to be brief. You don’t want your
signature to be longer than the message to which it’s attached.
If you work in a company in which everyone uses similar
companyapproved signatures, you can copy a signature from an e-mail you get
from someone else and change the specific information about phone
number, address, and so on, from their information to yours. Just
open an incoming message from a colleague, run your mouse over
the signature to select it, press Ctrl+C to copy it, then click in the New
Signature box and press Ctrl+V to paste it in. At that point you can edit
as you wish.
A suggestion: Don’t copy your CEO’s signature information until you
actually are the CEO. Confidence is admirable, but there’s a limit.
8. Click OK.
Your new signature is now saved, and the Signatures and Stationery
dialog box closes.
9. Click the OK button in the Outlook Options window.
The Outlook Options window closes.
Your new signature will now appear on every new message you send.
If you create more than one signature, you can switch to a different
default signature by following Steps 1 through 3 and then choosing the
signature you want from the New Messages menu in the Choose Default
Signature section. If you want to include a signature in your replies and
forwards, choose the signature you want from the Replies/Forwards
menu in the Choose Default Signature section.