Microsoft Office Tutorials and References
In Depth Information
Chapter 6: Conquering Your Mountain of Messages
Conquering Your Mountain
In This Chapter
▶ Setting up a new mail folder
▶ Filing messages in folders
▶ Looking at your messages
▶ Using the Rules Wizard
▶ Dealing with junk e-mail
▶ Archiving e-mail
Y ou spend too much time on e-mail. I know you do. Everybody does.
Some experts estimate that the average business employee spends up
to two hours each day on e-mail, and it’s getting worse every year. Pretty
soon, you’ll spend more time on e-mail than you spend working. (Some
people already do.) Then you’ll spend more time on e-mail than you spend
awake. After that . . . I don’t want to think about it. I’d rather get Outlook to
cut down the time I spend wrestling with e-mail.
Outlook has some handy tools for coping with the flood of electronic flotsam
and jetsam that finds its way into your Inbox. You can create separate folders
for filing your mail, and you can use Outlook’s View feature to help you slice
and dice your incoming messages into manageable groups. You can even
archive old messages to keep your Inbox from getting too bloated.
The Rules Wizard is even better than the View feature. The wizard
automatically responds to incoming messages according to your wishes. You
can move all messages from certain senders to the folder of your choice —
for instance, send everything from Spam-O-Rama.com to oblivion — send
automatic replies to messages about certain subjects, or delete messages
containing words that offend you.