Microsoft Office Tutorials and References
In Depth Information
Organizing Folders
Speaking of spam, an even more effective way to deal with offensive or
aggressively useless messages is to use the junk e-mail filters built into
Outlook. The filters should already be turned on — but you can crank up the
settings to have even less junk mail cluttering up your Inbox.
Organizing Folders
You’re probably familiar with organizing items into folders. Windows organizes
all your other documents into folders, so why should Outlook be any
different? Well, Outlook is a little different than Windows regarding folders.
But the idea is the same: Create a folder and drag stuff to it.
Creating a new mail folder
The simplest way to manage incoming mail is just to file it. Before you file a
message, you need to create at least one folder in which to file your
messages. You only need to create a folder once; it’s there for good after you
create it (unless, of course, you later decide to delete it). You can create as
many folders as you want; you may have dozens or just one or two.
I have folders for filing mail from specific clients, for example. All the e-mail
I’ve received in connection with this topic is in a folder called Outlook For
Dummies . (Clever title, eh?) A folder called Personal has messages that aren’t
business related.
To create a folder for new mail, follow these steps:
1. Click the Mail button in the Navigation bar (or press Ctrl+Shift+I).
The Mail module appears.
2. Select the word Inbox in the Folder list.
The word Inbox is highlighted.
3. Select the Folder tab and click the New Folder button in the Ribbon.
The Create New Folder dialog box appears (see Figure 6-1).
4. In the Name text box, type a name for your new folder, such as
Personal .
You can name the folder anything you like. You can also create many
folders for saving and sorting your incoming e-mail. Leaving all your mail
in your Inbox gets confusing. On the other hand, if you create too many
folders, you may be just as confused as if you had only one.
5. Click the OK button.
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