Microsoft Office Tutorials and References
In Depth Information
Organizing Your E-Mail with Search Folders
If you created many folders, the folder you want to move the message to might
not appear in the list of available folders when you click the Move button. If
the folder you want isn’t listed, click All Folders in the Folder pane. The Folder
pane opens, displaying all folders.
Organizing Your E-Mail
with Search Folders
The Search Folders feature in Outlook is designed to help you organize the
messages in your Inbox and other folders. Search Folders provide a single
place where you can always look to find a certain kind of message. A search
folder doesn’t actually move your messages; it’s really a kind of imaginary
location for your messages so that you only have to look at one type of
message at a time.
When you first start Outlook, no search folders are in the Folder pane. If you
want to use Search Folders, you’ll need to add one of the default Outlook
search folders or create your own custom search folder.
Setting up a search folder
To set up a search folder, follow these steps:
1. Click the Mail button in the Navigation pane (or press Ctrl+Shift+I).
The Mail module appears.
You can have multiple e-mail addresses and therefore multiple inboxes
in Outlook. If you have more than one e-mail address, click the inbox
associated with the e-mail address you want to use with this new folder.
The new folder shows up in the Folder pane beneath the selected inbox.
2. Select the Folder tab, and then click the New Search Folder button in
the Ribbon (or press Ctrl+Shift+P).
The New Search Folder dialog box appears (see Figure 6-2).
3. Select the type of search folder you’d like to add from the list in the
New Search Folder dialog box.
More than a dozen different kinds of folders are available. You can either
use a predefined folder or create your own type of search folder (by
choosing Create a Custom Search Folder at the bottom of the list).
4. If a Choose button appears at the bottom of the New Search Folder
dialog box when you select a search folder, click the button and fill in
the requested information.