Microsoft Office Tutorials and References
In Depth Information
Organizing Your E-Mail with Search Folders
When you click some of the search folder types to select them, the
bottom of the New Search Folder dialog box changes, offering you a
choice suitable to the type of folder you’re creating.
5. Click the OK button.
The New Search Folder dialog box closes and your new search folder
appears in the Navigation pane.
Some useful predefined search folders are as follows:
✓ Mail Flagged for Follow Up: This folder shows only the messages you’ve
flagged. When you remove the flag from a message, you’ll no longer see
it in this folder, but you can still find it in the Inbox or folder where it
✓ Large Mail: This folder organizes your messages by how much storage
space they require. Normally, you’re probably not too concerned with
the size of the messages you receive — but don’t be surprised if the
system administrators where you work ask you not to store too much
mail in your Inbox. If you have lots of messages with attachments (or
messages in which friends include their photographs), you may find
your Inbox filling up quickly.
You can use the Large Mail folder to figure out which messages are
taking up the most space — and eliminate the largest ones. The messages
you’ll see in this folder are categorized by size, starting with Large and
moving up to Huge and Enormous.
✓ Unread Mail: This folder shows you only the messages you haven’t
read yet. When you read a message in this folder, it disappears from the
folder, but you’ll still be able to find it in your Inbox.