Microsoft Office Tutorials and References
In Depth Information
Organizing Your E-Mail with Search Folders
You need not limit yourself to the search folders that Outlook provides. You
can create your own custom folders as well. For example, if you receive
regular messages about sales in a certain region, you can set up a custom
search folder that automatically shows you all the messages you’ve received
with that information.
Using a search folder
You don’t need to do anything special to use a search folder. Just click the
name of the search folder you want to look at in the Folder list, and a list of
those messages appears. When you’re ready to go back to your Inbox, just
click the Inbox button in the Folder list to see your whole collection of
Deleting a search folder
After your search folder has served its purpose, there’s no reason to keep it.
The contents of the search folder are imaginary; deleting a search folder
doesn’t delete the messages it contains.
1. Click All Folders.
2. Right-click the search folder you want to delete.
3. Choose Delete Folder.
4. Click Yes.
Your search folder disappears.
Search the search folder for your boss
If you use Outlook at work, there’s one person
who deserves a search folder on your Outlook
Folder list — your boss! Duh! How much time
do you want it to take to find what your boss told
you to do? As little as possible! By setting up
a search folder for messages to and from your
boss, you not only find messages faster, you
also have a quick and easy way to search for
specific instructions that come from your boss.
There’s a search box at the top of the list of
messages in any search folder. If you have
a search folder set up for messages to and
from your boss, you can quickly search for
the messages you and your boss exchanged
about a particular topic. If you’re in a position
where you take direction from someone even
more important than your boss, a customer,
for example, that person should get a search
folder, too. It’s a good idea to create a search
folder for anybody whose opinion might affect
your job security.