Microsoft Office Tutorials and References
In Depth Information
Filtering Junk E-Mail
9. Double-click the name of the folder to which you want to move
The dialog box closes, and the name of the folder you chose appears in
the sentence in the rule description box. You can add more conditions to
the rule if you want (such as Where My Name is in the Cc Box) by
selecting them from the Select Conditions box. If you press the Next
button a couple more times, you can also add actions (such as Clear
the Message Flag) and exceptions (such as Except If Sent Only to Me) to
your rule.
10. Click the Finish button.
The Rules and Alerts dialog box appears, providing a list of all your
rules. Each rule has a check box next to it. You can turn rules on and
off by selecting or deselecting the check boxes. If a check mark appears
next to a rule, it’s turned on; otherwise, the rule is turned off.
11. Click the OK button to close the Rules and Alerts dialog box.
Rules can do much more than just sort incoming messages. You can create
rules that automatically reply to certain messages, flag messages with a
particular word in the subject, delete messages from specific people . . . the
sky’s the limit.
Running a rule
Normally, rules go into action when messages arrive in your Inbox. When you
create a rule to move messages from a certain person to a certain folder, the
messages that arrive after you create the rule get moved, but the messages
sitting in your Inbox keep sitting there.
If you want to apply a rule to the messages already sitting in your Inbox, do
1. Select the rule that you want to run.
2. Click the Run Rules Now button at the top of the dialog box.
Filtering Junk E-Mail
If you feel overwhelmed by junk e-mail, you’re not alone; more junk e-mail
messages are now sent over the Internet than legitimate ones. It’s now safe
to assume that if you get e-mail, you get junk e-mail, also known as spam.
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