Microsoft Office Tutorials and References
In Depth Information
Filtering Junk E-Mail
Outlook has a filtering system that looks over all your incoming mail and
automatically moves anything that looks like junk e-mail to a special folder.
You can delete everything that gets moved to your Junk E-Mail folder now
and again — after checking to make sure that Outlook didn’t mistakenly move
real e-mail to your Junk E-Mail folder.
No machine is perfect, and no program that runs on a machine is perfect. I
don’t entirely know how Outlook figures out which messages are junk and
which are real. I find that some junk e-mail still gets through, but Outlook
catches more than half the junk messages I get. Once or twice I’ve seen it
dump items from real people into the Junk E-Mail folder. (Outlook once sent a
message from my father to the Junk E-Mail folder; I’ve been checking the Junk
E-Mail folder regularly ever since.) Some folks prefer to use software that
works with Outlook to filter out junk mail.
If you don’t think Outlook is up to the job, you’ll want to invest in what is
commonly referred to as antispam software, which is often part of a larger
security suite of applications that protects your entire computer.
Fine-tuning the filter’s sensitivity
You don’t need to do anything to turn on junk e-mail filtering in Outlook. The
program already guards against junk e-mail the first time you start it up;
however, the protection level is set to Low.
Whether you feel that Outlook moves too many incoming messages — or too
few — to the Junk E-Mail folder, you can adjust Outlook’s sensitivity to suit
your taste by changing the junk e-mail settings.
To adjust Outlook’s junk e-mail settings, follow these steps:
1. Click the Mail button in the Navigation pane (or press Ctrl+Shift+I).
The Mail module appears.
2. Select the Home tab, click the Junk button in the Ribbon, and then
click Junk E-Mail Options in the Delete group.
The Junk E-Mail Options dialog box appears (as shown in Figure 6-6)
with the Options tab on top.
3. Click the option you prefer.
The circle next to the option you click darkens to show what you’ve
selected. The options that Outlook offers you include the following:
• No Automatic Filtering: At this setting, every sleazy message goes
right to your Inbox, unchallenged. If that’s your cup of tea, fine.
Most people want a little more filtering.