Microsoft Office Tutorials and References
In Depth Information
Archiving for Posterity
Junk button on the Home tab of the Ribbon, and choose the list to which
you want the sender added. Of course, if you want to be more precise,
you can go directly to the appropriate tab in the Junk E-Mail Options
dialog box and type in the addresses or domains you want to filter.
Some other junk e-mail options that could save you time are as follows:
Contacts: A check box at the bottom of the Safe Senders tab is labeled
Also Trust E-Mail from My Contacts. If you select that box, messages
from anyone in your Address Book automatically get treated as safe
messages.
Recipients: If you select the check box labeled Automatically Add
People I E-Mail to the Safe Senders List, Outlook will automatically
accept messages from the people to whom you’ve sent messages.
Import and Export: If you have a particularly long list of people to add
to your Safe Senders or Blocked Senders lists, you can create a list in
Notepad and then import that list to Outlook. Companies with lengthy
client lists might make this feature available to all their employees.
Filtering domains
Outlook gives you one rather powerful option among your junk e-mail
choices that you need to be careful about. That option involves filtering
domains. If you do business with people at a certain company, you can enter
that entire company in your Safe Senders list by following these steps:
1. Select the message.
2. Click the Junk button on the Home tab of the Ribbon.
3. Choose Never Block Sender’s Domain (@example.com).
However, if you accidentally add the domain of a friend who sends you
e-mail via America Online to your Safe Senders list, you partly defeat the
purpose of your junk e-mail filters (because so much junk e-mail comes
from Aol.com — or at least pretends to come from Aol.com). Use the
domain-filtering feature with care.
Archiving for Posterity
It doesn’t take long to accumulate more messages than you can deal with.
Some people just delete messages as they read them. Others hold on to old
messages for reference purposes. I hold onto all the messages I’ve ever sent
or received in Outlook because I never know when I’ll need to check back to
see what someone said to me (or, for that matter, what I said).
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