Microsoft Office Tutorials and References
In Depth Information
Archiving for Posterity
2. Click the Advanced button in the Navigation pane on the left.
The options for working with Outlook pages appears.
3. In the AutoArchive section, click the AutoArchive Settings button.
The AutoArchive dialog box appears (as shown in Figure 6-8).
Don’t go barging through the AutoArchive dialog box changing things
willynilly — at least not until you look to see what’s already set up. Four important
tidbits that the AutoArchive dialog box normally tells you are as follows:
✓ Whether the AutoArchive feature is turned on
✓ How often Outlook archives items
✓ How old items have to be for Outlook to send them to the archive
✓ The name and location of the archive file
If you turn on AutoArchive without changing any of the other AutoArchive
settings, Outlook automatically archives items every 14 days, sending items
that are over six months old to the archive file listed in the AutoArchive
dialog box. For most people, those settings are just fine. Some people prefer
to turn off the AutoArchive feature and run the archive process manually,
as I describe shortly. You can turn on or off the AutoArchive process by
selecting or deselecting the Run AutoArchive Every check box at the top of
the AutoArchive dialog box. You can also change how often AutoArchive
runs by replacing the 14 in the text box with any number between 1 and 60.
If all you do is turn on AutoArchive and make no other changes here, you
might be surprised to find out that your Inbox, as well as some other folders,
will not be autoarchived. Each folder has its own AutoArchive settings, which
can be different from other folders’ AutoArchive settings. If you want to
autoarchive all your folders with identical settings, make sure to also click the