Microsoft Office Tutorials and References
In Depth Information
Archiving for Posterity
Figure 6-9:
Setting
the Inbox
folder to
autoarchive
messages
that are
older than
six months.
If, after you click OK, a window pops up stating There Are No Global
Autoarchive Options Set, this means that Outlook’s AutoArchive setting
isn’t on. Luckily, this window gives you the option of turning it on just
by clicking the OK button. Click OK to turn on autoarchiving for Outlook
and for the Inbox.
Repeat these steps for each folder you want to use AutoArchive. Even if you
have a folder that you don’t want to autoarchive, at least check what its
current AutoArchive settings are. When you enabled Outlook’s AutoArchive
feature, you also probably inadvertently activated AutoArchive for some
other folders that you might not want to have archived — there is no way to
autoarchive a folder without also turning on Outlook’s AutoArchive setting.
When Outlook is first installed, the Calendar, Tasks, Journal, Sent Items, and
Deleted Items folders are all set to autoarchive if Outlook’s AutoArchive
setting is turned on. I did say this was scary and complicated, didn’t I?
If this all seems confusing, this should help: If you followed the previous
examples exactly (and why wouldn’t you?), every 14 days, Outlook will run
AutoArchive. When Outlook runs AutoArchive, it will move all messages
from the Inbox (as well as any subfolders in the Inbox folder) that are older
than six months old into the archive. Any messages that are newer than six
months stay in the Inbox. Now it doesn’t seem so scary or complicated,
does it?
Whenever you create a new folder, it is automatically set not to autoarchive —
even if you previously applied your autoarchiving settings for all folders. If
you want your new folder to autoarchive, go through the previous steps for
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