Microsoft Office Tutorials and References
In Depth Information
Arranging Your Messages
My favorite trick for capturing a long name in a dialog box is to copy the
information. Here’s what it looks like in fast-forward:
1. Click the name once.
2. Press Tab.
3. Press Shift+Tab.
4. Press Ctrl+C.
5. Click the Cancel button.
After you copy the filename, you can follow the steps given earlier in
this section — pasting the name you want into the Open Outlook Data
File dialog box’s File Name text box by pressing Ctrl+V and rejoicing that
you don’t have to remember that long, crazy filename.
Closing the archive data file
You can keep your archive data file open in the Outlook Folder list as long as
you want, but most people prefer to close it after they find what they need.
Outlook runs a little faster when you close any unnecessary data files.
To close an archive data file, follow these steps:
1. In the Folder pane, right-click the name of the archive data file.
A shortcut menu appears.
2. Choose Close Archive.
The archive data file might be called something other than archive — if
so, the name of your particular archive data file will appear instead of
the term archive. Your archive folder disappears from the Navigation
pane.
The way folders are named in Outlook is odd. You may find Inbox folders
appearing several times in the Navigation pane. To make Outlook run as
quickly as possible, close as many of the duplicate folders as you can. Your
main set of folders — the set you use every day — won’t close.
Arranging Your Messages
Nobody gets a little bit of e-mail anymore. If you get one message, you get
a ton of ’em, and they quickly clog your Inbox. In no time, you find yourself
scrolling through an endless stream of new messages, trying to find that one
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