Microsoft Office Tutorials and References
In Depth Information
Simplifying Tasks Using Quick Steps
4. Select the folder where the Quick Step will move messages.
Select a folder in the Move to Folder box by clicking the arrow at the end
of the box. If you don’t see the folder you want, choose the Other Folder
selection, which opens the Select Folder window so that you can see a
detailed list of all available folders. You can even create a new folder
using the Select Folder window.
5. Make sure that the Move to Folder check box is selected.
If you want each message marked as read when the Quick Step moves it,
make sure that the Mark as Read check box is also selected.
If you want to change the Quick Step’s icon, or add actions to it, or
create a keyboard shortcut for the Quick Step, click the Options button
to access those settings.
6. Type a name for the Quick Step in the Name text box.
You probably noticed that as soon as you selected a folder in the Move
to Folder box, Outlook also placed that folder name in the Name text
box. If you’re happy with the name that Outlook chose for the Quick
Step, skip ahead to the next step. If you want to give the Quick Step a
different name, just type it into the Name text box. You should give the
Quick Step a name that will help you remember what the Quick Step
does — Move to Personal folder would be a pretty good name for a Quick
Step that moves a message to a folder called Personal, don’t you think?
For those who prefer brevity, Personal works just as well.
7. Click the Save button.
The First Time Setup dialog box closes.
Now, whenever you want to move a message to the specific folder, just
select the message and click the Quick Step you created. The message will
automatically move to the folder and be marked as read.
Once you get the hang of using Quick Steps, you should be able to create
Quick Steps that perform many functions with a single click of the mouse —
creating a Quick Step that does your job for you might be beyond the reach
of Outlook.
Creating and managing Quick Steps
In addition to the six Quick Steps that appear in the Quick Step box when
Outlook is first installed, you have even more Quick Step templates that you
can choose from. To use these additional Quick Step templates, follow these
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