Microsoft Office Tutorials and References
In Depth Information
Putting In Your Contacts: Names, Numbers, and Other Stuff
Outlook is flexible enough to let you keep your entire collection of names and
addresses in a single place — but you can also sort, view, find, and print it
different ways, depending on what kind of work you’re doing. You can also
keep lists of family and friends stored in Outlook right alongside your business
contacts, and distinguish them from one another quickly when the need arises.
Putting In Your Contacts: Names,
Numbers, and Other Stuff
Storing lots of names, addresses, and phone numbers is no big trick, but
finding them again can take magic unless you have a tool like Outlook. Other
programs can store names and related numbers, but Outlook, by far, is the
most popular program for doing work that uses names, addresses, and phone
numbers.
If you’ve ever used a little pocket address book, you pretty much know how
to use the Outlook Contacts feature. Simply enter the name, address, phone
number, and a few juicy tidbits, and there you are!
The quick-and-dirty way to enter contacts
Entering a new name in your Contacts list is utterly simple.
1. With the Contacts list open, click the New Contact button in the
Ribbon.
The New Contact entry form opens.
2. Fill in the blanks on the form.
3. Click the Save & Close button.
That’s really all there is to it. If you don’t enter every detail about a contact
right away, it’s okay — you can always add more information later.
The slow, complete way to enter contacts
If you want, you can enter scads of details about every person in your
Contacts list and choose from literally dozens of options, but if all you do is
enter the essentials and move on, that’s fine. If you’re more detail-minded,
here’s the way to enter every jot and tittle for each contact record:
1. Click People in the Navigation pane (or press Ctrl+3).
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