Microsoft Office Tutorials and References
In Depth Information
Using Contact Information
Using Contact Information
Call me crazy, but I bet you actually plan to use all that contact information
you enter. I’m sure you’ll indulge me while I show you a few ways to dig up
and exploit the valuable nuggets you’ve stashed in your Contacts list.
Searching contacts in the Contacts module
The whole reason for entering names in a Contacts list is so that you can find
them again. Otherwise, what’s the point of all this rigmarole?
Finding names in the Outlook Contacts module is child’s play. The easiest way
is to look in the Address Cards view under the last name.
To find a contact by last name, follow these steps:
1. Click the People button in the Navigation pane.
Your list of contacts appears.
2. Choose the Card view in the Current View group of the Home tab’s
The Card view appears (as shown in Figure 7-13).
The Card view has a set of lettered tabs along the left edge. You can click a
tab to go to that lettered section, but you can use an easier method: Simply
click the white space beneath any card, and then type the first letter of the
name you’re looking for. For example, if you’re looking for Mindy Windstar
(and you’ve had Outlook make her File As name Windstar, Mindy ), type the
letter W. You see the names that start with W.
Of course, you may need to base a search for a contact name on something
like the company the contact works for. Or, you may want to find all the
people on your list who live in a certain state — or people who put you in a
certain state of mind (now, there’s a useful tidbit to include in their contact
records). In such a case, the Search tool takes you to your contact.
To use the Search tool to search for a contact, follow these steps:
1. With the Contacts screen open, type the text you want to find in the
Search Contacts box and press Enter.
The search box is found at the top of your list of contacts, right below
the Ribbon . The list of contacts shrinks to those that contain the
information you typed (as shown in Figure 7-14).
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