Microsoft Office Tutorials and References
In Depth Information
Gathering People into Groups
6. In the To text box, type the address of the person who should get the
message.
Or, click the To button and pick a name from the Address Book.
7. Click the Send button (or press Alt+S).
Your message and the attached vCard are sent to your recipient.
When you get a business card in an e-mail message, you can add the card to
your Contacts list by double-clicking the icon in the message that represents
the business card. Doing so opens a new contact record. Simply click the
Save & Close button to add the new name — along with all the info on the
business card — to your Contacts list.
You can also forward a business card by clicking the contact record and then
clicking the Forward button in the ribbon. This is a few mouse clicks shorter,
but your forwarding options are reduced to a business card attachment in
Internet format or an Outlook contact.
Gathering People into Groups
You can create a Contact group in your Contacts module that has more than
one person. A group helps when you send a message to several people
simultaneously. You can also assign categories to your Contact groups (just
as you can with individual contacts), and you can send a Contact group to
other people as an attachment to an e-mail message so that they can use the
same list you do if they’re also using Outlook).
Creating a Contact group
Creating a Contact group is a simple matter of making up a name for your list
and choosing from the collection of names you’ve stored on your system. A
Contact group doesn’t keep track of phone numbers and mailing addresses,
just e-mail addresses.
To create a Contact group in your Contacts module, follow these steps:
1. Click the New Contact Group button in the Home tab’s Ribbon (or
press Ctrl+Shift+L).
The Contact Group dialog box appears.
2. Type the name you want to assign to your Contact group.
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