Microsoft Office Tutorials and References
In Depth Information
Meetings Galore: Scheduling Appointments
Or press Ctrl+N to open the screen that lets you create a new item in
3. Click in the Subject box and type something there to help you
remember what the appointment’s about.
For example, type Dentist appointment or Deposit Lottery Winnings or
whatever. This text shows up on your calendar.
4. (Optional) Click in the Location box and enter the location.
Notice the little triangle (scroll-bar button) at the right side of the box. If
you click the triangle, you see a list of the last few locations where you
scheduled appointments so that you can use the same places repeatedly
without having to retype them. Another advantage to having this
recallable list of locations is that it makes entering locations easy —
you can (for example) sort your list of appointments by location to see
whether any conference rooms are free.
5. Add any other information you need to remember about your
The large, empty box in the Appointment form is a great place to save
driving directions, meeting agendas, or anything else that might be
helpful to remember when the appointment time arrives.
6. Click the Save & Close button.
The appointment you created appears in your calendar (as shown in
Figure 8-4). You may have to change your Calendar view by clicking the
Date Navigator on the date the appointment occurs so that you can see
your new appointment.
If you want to see reminders for all your important appointments, you must
keep Outlook running so that the reminders pop up. You can keep Outlook
running in the background if you start a second program, such as Microsoft
Word. When the reminder time arrives, you see a dialog box similar to the one
shown in Figure 8-5.
Not this time: Changing dates
You can be as fickle as you want with Outlook. In fact, to change the time of
a scheduled item, just drag the appointment from where it is to where you
want it to be (as shown in Figure 8-6). Or back again . . . maybe . . . if you feel
like it. . . .