Microsoft Office Tutorials and References
In Depth Information
Meetings Galore: Scheduling Appointments
4. In the Recurrence Pattern section, click the Daily, Weekly, Monthly,
or Yearly option button to select how often the appointment recurs.
5. In the next part of the Recurrence Pattern section, choose how many
times the appointment occurs.
6. In the Range of Recurrence section, enter the first occurrence in the
Start box.
7. Choose when the appointments will stop.
You can select from these options:
•No End Date (infinity)
•End After (a certain number of occurrences)
•End By (a certain date)
8. Click the OK button.
The Appointment Recurrence dialog box closes and the Appointment
form appears; refer to Figure 8-3.
9. Click the Subject box and enter the subject.
10. Click the Location box and enter the location.
11. Click the Save & Close button.
Your appointment appears in your Outlook Calendar with a symbol in the
lower-right corner to show that it’s a recurring appointment; see Figure 8-10.
The symbol looks like two little arrows chasing each other’s tails, a little bit
like people who go to too many recurring meetings. Coincidence? I don’t
think so.
Even a recurring appointment gets changed once in a while. Edit a recurring
appointment this way:
1. Double-click the appointment that you want to edit.
The Open Recurring Item dialog box appears.
2. Choose whether you want to change just the occurrence you clicked
or the whole series.
3. Click the OK button.
The appointment appears displaying the recurrence pattern above the
subject (as shown in Figure 8-11).
4. Edit the details of the appointment.
To change the pattern, click the Recurrence button, change the
recurrence, and click the OK button.
5. Click the Save & Close button.
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