Microsoft Office Tutorials and References
In Depth Information
Editing Your Tasks
11. (Optional) Enter the time you want to activate the reminder in the
The easiest way to set a time is to type the numbers for the time. You
don’t need colons or anything special. If you want to finish by 2:35 p.m.,
just type 235 . Outlook assumes that you’re not a vampire — it schedules
your tasks and appointments during daylight hours unless you say
otherwise. (If you are a vampire, type 235a, and Outlook translates that
to 2:35 a.m. If you simply must use correct punctuation, Outlook can
handle that, too.)
12. (Optional) In the text box, enter miscellaneous notes and information
about this task.
If you need to keep directions to the appointment, a list of supplies, or
whatever, it all fits here.
13. Click the Save & Close button to finish.
Your new task is now included in your Task List, waiting to be done by
some fortunate person. Unfortunately, that person is probably you.
Adding an Internet link to a task
If you type the name of a web page, such as www.outlookfordummies.com,
anywhere in the Task form, Outlook changes the text color to blue and
underlines the address, turning it into a hyperlink that you can click to
jump to a website. That makes it easy to save information about an exciting
website; just type or copy the address into your task. To view the page you
entered, just click the text to make your Web browser pop up and open the
Editing Your Tasks
No sooner do you enter a new task than it seems that you need to change
it. Sometimes I enter a task the quick-and-dirty way and change some of the
particulars later — add a due date, a reminder, an added step, or whatever.
Fortunately, editing tasks is easy.
The quick-and-dirty way to change a task
For lazy people like me, Outlook offers a quick-and-dirty way to change a
task, just as it has a quick-and-dirty way to enter a task. You’re limited in the
number of details you can change, but the process is fast.