Microsoft Office Tutorials and References
In Depth Information
Writing a Note
Writing a Note
How did we ever live without those little yellow stick-on notes? They’re
everywhere! The funny thing about stick-on notes is that they came from an
inventor’s failure. A scientist was trying to invent a new formula for glue, and
he came up with a kind of glue that didn’t stick very well. Like the computer
scientists who came later, he said, “That’s not a bug; that’s a feature!” Then
he figured out how to make a fortune selling little notes that didn’t stick too
well. It’s only natural that an invention like this would be adapted for computers.
A note is the only type of item you can create in Outlook that doesn’t use a
normal dialog box with menus, Ribbons, or toolbars. Notes are easier to use —
but somewhat trickier to explain — than other Outlook items; I can only
describe the objects you’re supposed to click and drag. No name appears on
the Note icon, and no name exists for the part of the note you drag when you
want to resize it (although you can see what one looks like in Figure 10-1).
Figure 10-1:
Your note
begins as a
nearly blank
box.
Tricky notes
Each time you start a program, the Windows
taskbar at the bottom of the screen adds an
icon. That way, you know how many programs
you’re running. If you click an icon for a
program on the taskbar, you switch to that
program. If you start Word and Excel, for example,
you see icons for those programs on the
taskbar. However, if you have two or more
documents open in Word or Excel, you see only one
icon labeled, with a W for Word or E for Excel.
If you click that icon, you see a list of each open
document or spreadsheet.
Outlook works the same way. When you create
a new item in Outlook, you have to click the
Outlook icon to see the list of open Outlook
items. The list remains until you close and save
each item. It’s like having two or more programs
open in Windows simultaneously. The
advantage of this arrangement is that you can leave
something like a note open for a long time and
keep switching to it to add comments. The
disadvantage is that if you don’t look at the taskbar
to see how many notes you have open, you may
be creating a clutter of notes when you prefer
just one.
Another advantage is that you can have two
notes open at the same time, or a note and an
e-mail message, and drag text from one to the
other.
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