Microsoft Office Tutorials and References
In Depth Information
Dealing with Multiple E-Mail Accounts
Your Web site, your e-mail
If you have a Web site, you can probably get
a free e-mail account in connection with your
site. If you have a site called www. your
company. com , you can also have an e-mail
address that looks something like yourname @
yourcompany. com . There’s an even better
chance that the mail service that you get in
connection with your Web site is compatible
with Outlook. Ask the tech support people from
the company that hosts your Web site what you
have to do to set up Outlook with their e-mail
If you type one wrong letter in one of your e-mail settings, your messages
won’t go through. The computers that Outlook has to send messages through
(called servers ) are terribly literal, so it’s good to find out whether your setup
works while you’re still tweaking your settings. The Account Settings dialog
box has a button labeled Test Account Settings. Click it to be sure that you’ve
set up everything correctly. If the test fails, try retyping some entries (and
then clicking the Test Account Settings button again) until you get a successful
test. When the test is successful, the Test Account Settings dialog box says
Congratulations! All Tests Completed Successfully. Click Close to Continue.
(So that’s what you should do.)
As I mention earlier in this section, you can set up more than one Internet
e-mail account, so each member of the family can have a separate address.
You also may want to have different accounts for business use and personal
use. Perhaps you just want to set up separate accounts so that you can send
yourself messages. Whatever you like to do, the process is pretty much the
Dealing with Multiple E-Mail Accounts
You can use Outlook to exchange e-mail through more than one e-mail
address. For example, I have different e-mail addresses for business use
and personal use. If you want to create a similar arrangement, just set up a
separate account for each address (using the method I describe in the
previous section of this chapter).
Telling one Outlook account apart from another isn’t too tough. Normally
Outlook sends your reply to an e-mail message through the account in which
you received the message. When you’re replying, you don’t have to think
about which account you’re using. When you’re creating a message, however,
Outlook sends the message through the account that you marked as the
default account (the one it must use unless you specify otherwise). If you
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