Microsoft Office Tutorials and References
In Depth Information
Conjuring Mailing-Label Magic
14. Click the Update Labels button in the Ribbon.
Now the <<AddressBlock>> code appears many times in your document,
to show that Word knows how to fill your page of labels with addresses.
15. Click the Preview Results button in the Ribbon.
Word shows how your document will look when you print it. If you like
what you see, go to the next step.
16. Click the Finish & Merge button in the Ribbon.
The Merge to New Document dialog box appears, allowing you to print
all the addresses you see in your document, or just part of them. In most
cases, you’ll choose All to print the whole range.
17. Click the OK button.
You’ve created your labels. Hold on, Mergey McMergerton: You aren’t
18. Click the File tab and choose Print to send your labels to the printer.
Making and using a merge template
If you often print labels, you can reduce your work by saving the blank label
document and using it repeatedly. When you’ve finished creating your labels,
1. Press Alt+Tab a few times.
You should see a document that looks like your labels, except that it’s
filled with strange text that looks like this: <<Full_Name>><<Mailing_
Address>> and so on.
2. Click Save As and name the file.
Name it something you’ll remember, such as Blank Labels.
The next time you decide to create labels, do this:
1. In Step 3 of the Mail Merge instructions, select the Existing Document
check box in the Mail Merge Contacts dialog box.
2. Click the Browse button.
3. Double-click Blank Labels.
That eliminates the preceding Steps 7 through 13 and lets you get on to
more exciting things, such as stuffing envelopes.