Microsoft Office Tutorials and References
In Depth Information
Chapter 14: Big-Time Collaboration with Outlook
In This Chapter
▶ Collaborating with Microsoft Exchange
▶ Understanding all those Address Books
▶ Using Outlook with SharePoint Team Services
Microsoft is a big company that writes big programs for big companies
with big bucks. As you’d expect, some parts of Outlook were originally
for people at big companies. But these days, people in small organizations also
need tools to improve teamwork and collaboration. That’s especially true in
a world of far-flung virtual teams whose members communicate almost
exclusively via phone and e-mail.
Companies that use Outlook often have a network that’s running a program
called Microsoft Exchange Server in the background. Exchange works as
a team with Outlook to let you do what you can’t do with Outlook alone.
Outlook users with Exchange can look at another employee’s calendar, or
give someone else the power to answer e-mail messages on that person’s
behalf — any of a host of handy tasks right from a single desktop.
Many features of Microsoft Exchange Server look as if they’re just a part of
Outlook, so most Exchange users have no idea that any program other than
Outlook is involved. In practical terms, it doesn’t matter whether you know
the technical difference between Outlook and Exchange; what’s important
is that Outlook and Exchange together can tackle a lot of tasks that Outlook
can’t do as well alone.
Collaborating with Outlook’s Help
If your company is like many others, you spend a lot of time in meetings —
and even more time figuring out when to hold meetings and agreeing on what
to do when you’re not having meetings. Outlook has some tools for planning