Microsoft Office Tutorials and References
In Depth Information
Collaborating with Outlook and Exchange
3. Click the Send Status Report button in the Ribbon.
A Message window appears, and the name of the person who assigned
the task appears in the To box.
4. Enter any explanation that you want to send about the task in the text
box at the bottom of the form.
The text that you type appears in the form.
5. Click Send.
You can send status reports as often as you like — weekly, daily, hourly. It’s
probably a good idea to leave enough time between status reports to
complete some tasks.
Collaborating with Outlook and Exchange
I focus the rest of this chapter on the features that work only if you have both
Outlook and Exchange Server. Why confuse non-Exchange users by describing
features they can’t use?
If you use Outlook at home or in an office without Exchange, you can’t use
the features I describe in the rest of this chapter. But take heart: Little by
little, Microsoft is finding ways to make Exchange-only features available to all
Outlook users, so you can look over this section as a preview of things to come.
Giving delegate permissions
Good managers delegate authority. (That’s what my assistant, Igor, says,
anyway.) Extremely busy people sometimes give an assistant the job of
managing the boss’s calendar, schedule, and even e-mail. That way, the boss can
concentrate on the big picture while the assistant dwells on the details.
When you designate a delegate in Outlook on an Exchange network, you give
certain rights to the delegate you name — in particular, the right to look at
whichever Outlook module you pick. Bear in mind, that person will see
everything that appears in that module, no matter how personal: Always choose a
delegate you can trust with your deep, dark secrets. Oh, and try not to have too
many deep, dark secrets — it’s very stressful trying to remember all of them.
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