Microsoft Office Tutorials and References
In Depth Information
Viewing Two Calendars Side by Side
the sales side is allowed to enter appointments with a client in your calendar
while you’re out dealing with other clients. To do that, your partner needs to
open your Calendar folder.
You can’t open another person’s Outlook folder unless that person has given
you permission first, as I describe in the preceding section. After you have
permission, you can open the other person’s folder by following these steps:
1. Click the File tab and click the Open button in the Navigation pane on
the left.
2. Click the Other User’s Folder button.
The Open Other User’s Folder dialog box appears (see Figure 14-11).
Figure 14-11:
Pick another
folder to
3. Click the Name button.
The Select Name dialog box appears. (It’s really the Address Book.)
4. Double-click the name of the person whose folder you want to open.
The Select Name dialog box closes; the name you double-clicked
appears in the Open Other User’s Folder dialog box.
5. Click the triangle on the Folder Type box.
A list of the folders you can choose appears.
6. Click the name of the folder you want to view.
The name of the folder you choose appears in the Folder Type box.
7. Click OK.
The folder you pick is now accessible to you — but it might not be
obvious where to find it. If, for instance, you want to see the other person’s
calendar, click the Calendar button and then open the Folder pane. The
other person’s calendar appears in the Folder pane as a shared calendar.
Viewing Two Calendars Side by Side
It’s pretty common for an executive to give an assistant the right to view the
executive’s calendar. That way, the assistant can maintain the executive’s
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