Microsoft Office Tutorials and References
In Depth Information
Viewing Two Calendars Side by Side
3. Click the Add button.
The Add Users dialog box, which is really the Global Address list,
4. Double-click the name of the person to whom you want to give access.
The name you double-click appears in the Add box at the bottom of the
Add Users dialog box.
5. Click OK.
The Add Users dialog box closes, and the name you chose appears in
the Name box in the Permissions dialog box.
6. Click the name that you just added to the Name list in the Properties
The name you click is highlighted to show that you’ve selected it.
7. Click the triangle in the Permission Level box.
A list of available permission levels appears.
8. Choose a permission level.
Assigning a permission level gives a specific set of rights to the person
to whom the level is assigned. For example, an Editor can add, edit, or
remove items from your Outlook folders, whereas a reviewer can only
read items. If you want to see exactly which rights you’re assigning when
you choose a permission level, look at the check boxes below the name
of the permission level box. You’ll see check marks in the boxes
representing the rights associated with the selected permission level.
9. Click OK.
Now that you’ve given a person permission to see your account as
a whole, you must give permission to see each folder in the account
individually. You can grant permission to another person to see almost
every folder in Outlook — even your Deleted Items and Junk E-Mail
folders if you want, but not your Contacts folder.
10. Right-click the folder you want to let someone see.
A shortcut menu opens.
11. Choose Properties and select the Permission tab.
12. Follow Steps 3 through 8.
You can either follow these steps for each icon in the Folder list, or you
can read the section “Giving delegate permissions,” and follow those
steps to grant access to another person.
However, you have no way of knowing whether people have given you
permission to view their data unless you try to open one of their folders (or unless
they tell you), which prevents nasty hackers from breaking into several people’s
data by stealing just one password.