Microsoft Office Tutorials and References
In Depth Information
About Address Books
6. Type the user name of the person whose account you want to add.
You have to type the person’s user name. The dialog box doesn’t offer
you a list of users to pick from. If you don’t type the person’s user name
correctly, or if the user name you typed doesn’t exist, you get an error
message indicating that the name you entered couldn’t be matched to
a name in the Address list. If that happens, make sure that you have the
exact spelling of the person’s user name.
7. Click the OK button.
The Add Mailbox dialog box closes, and the person’s user name appears
in the Mailboxes window of the Advanced dialog box.
8. Click OK.
The Advanced dialog box closes.
9. Click OK.
The Data File Properties dialog box closes.
After you add another person’s account to Outlook, use the Folder pane to
see the new person’s items. Select Mail from the Folder pane, and you’ll see a
new section in your Folder list called Mailbox, followed by the new person’s
user name; that’s where that person’s Mail-related items are located, such
as his or her Inbox. Select Calendar from the Folder pane and you’ll see a
new calendar entry listed in the My Calendars section, followed by the new
person’s username; that’s where that person’s calendar is located. And so it
goes for each module that the person has given you permission to view.
About Address Books
Outlook still uses several different Address Books that are really part of
Microsoft Exchange Server. The Address Books have several separate,
independent lists of names and e-mail addresses — it’s pretty confusing.
Microsoft simplified the issue of dealing with Address Books in Outlook 2002
and later versions, but that doesn’t help if you use Outlook on a large
corporate network. I’ll try to help you make sense of it all anyway.
The Outlook Contacts list (what you see when you click on the Contacts
button in the Navigation bar) contains all kinds of personal information,
whereas an Address Book (what you see when you click the To button in a
new message) focuses on just e-mail addresses. An Address Book can also
deal with the nitty-gritty details of actually sending your message to people
on your corporate e-mail system, especially if that system is Microsoft
Exchange Server.
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