Microsoft Office Tutorials and References
In Depth Information
Using SharePoint Team Services
is most of the time — you just type the name of the person you’re e-mailing
in the To box of a message. Outlook checks the name for spelling and takes
care of sending your message. You’d swear that a tiny psychic who knows
just what you need lives inside your computer. Unless your Uncle Bob works
for your company or is a regular client, however, it is doubtful that his e-mail
address will be found in the Global Address list.
Under less-than-ideal conditions, when you try to send a message, Outlook
either complains that it doesn’t know how to send the message or can’t figure
out whom you’re talking about. Then you have to mess with the address.
That situation happens only when the address isn’t in one of the Address
Books or isn’t in a form that Outlook understands. For these cases, you must
either enter the full address manually or add your recipient’s name and
address to your Contacts list.
Using SharePoint Team Services
Microsoft actually provides more than one method of using Outlook to
collaborate with other people. I spend the first part of this chapter describing
Microsoft Exchange, the most powerful collaboration tool you can connect
to Outlook. But a second product, called SharePoint Team Services, also
connects to Outlook and also helps you collaborate.
SharePoint is basically an online-based collaboration tool that helps you
coordinate meetings, projects, and activities as well as share documents
with other people. But SharePoint can also set up folders in Outlook so you
can see key information (such as documents, calendars, and tasks) from a
SharePoint website, even when you’re not online. SharePoint provides some
handy collaboration features that you could use with people outside your
organization.
Outsourcing Microsoft Exchange
Even if you’re allergic to buzzwords, the term
outsourcing still has its appeal. If you’re an
entrepreneur or freelancer, you know how
distracted you can get with the details of
running your business; you simply don’t have time
to fuss with the details of running an e-mail
system such as Microsoft Exchange.
If you think you need the power of Microsoft
Exchange but don’t have time to deal with the
details, plenty of companies are ready to
provide Microsoft Exchange services at the drop of
a hat. Microsoft itself offers just such a service
through the Office 365 program, and plenty of
others are standing by with Microsoft Exchange
servers you can log on to for pennies per person
per day. I used a company called GoDaddy.com
for all the examples in this topic. If you’d like to
shop around, you can search the web for other
companies; type hosted exchange service .
 
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