Microsoft Office Tutorials and References
In Depth Information
Using SharePoint Team Services
In most cases, you don’t have a choice about whether to use Microsoft
Exchange or SharePoint Team Services; someone else (such as your system
administrator) decides that for you. In fact, you may need to use both
products; Outlook connects to Exchange and SharePoint at the same time with no
problem. Chances are, if you ever get involved with SharePoint Team Services,
you’ll do so because someone asks you to join a shared team. If no one ever
asks, you don’t need to think about it, and you can skip the following sections.
Joining a SharePoint team
The first key to unlocking SharePoint is an e-mail that asks you to join a
SharePoint team. The message is an ordinary e-mail that has your user name,
password, and a link to the SharePoint site.
1. Click the link.
Your Web browser opens to a site that’s devoted to the activities of the
team you’ve been asked to join. Every SharePoint site looks different;
click the links on the site to see what it has to offer.
2. Log in with the name and password that are in the e-mail.
Linking Outlook to SharePoint data
Certain parts of a SharePoint website can be tied into Outlook so that the
information from the site automatically appears in Outlook. If you see an icon
on the SharePoint Web site labeled Connect to Outlook, you can click that
icon to send the information from that page straight to Outlook.
Accessing SharePoint data from Outlook
Microsoft Office is tightly integrated with SharePoint. If you’re granted the
proper permissions, Outlook can access almost any information on the
SharePoint site and keep versions of the documents stored on the SharePoint
site in sync with the ones stored on your systems — and vice versa.
Information that SharePoint sends to Outlook shows up in its own set of
SharePoint folders. If you click the Mail button in the Navigation bar, you
see that SharePoint includes folders as part of the list. Click any SharePoint
folder to see what’s inside. These folders have shared documents, such as
Word, Excel, and PowerPoint files. When you select a document, a preview of
it appears in the Reading pane — if you double-click a document, the
document opens in its own application, such as Word.