Microsoft Office Tutorials and References
In Depth Information
Playing with Columns in Table/List View
Playing with Columns in Table/List View
Table (aka List) views show you the most detailed information about the
items that you’ve created; these views also help you organize the information
in the greatest number of ways with the least effort. Table views look a little
dull, but they get you where you need to go.
Table views are organized into columns and rows. Each row shows
information for one item — one appointment in your calendar, one task in your Task
list, or one person in your Contacts list. Adding a row is easy. Just add a new
item by pressing Ctrl+N, and then fill in the information you want for that item.
Getting rid of a row is easy, too. Just delete the item: Click the item with your
mouse, and then press Delete.
The columns in a Table view show you pieces of information about each item.
Most Outlook modules can store far more data about an item than you can
display on-screen in row-and-column format. The Contacts list, for example,
holds more than 90 pieces of information about every person in your list. If
each person were represented by one row, you’d need more than 90 columns
to display everything.
Adding a column
Outlook starts you out with a limited number of columns in the Phone view of
your Contacts list. If you want more columns, you can easily add some. You
can display as many columns as you want in Outlook, but you may have to
scroll across the screen to see the information that you want to see.
To add a column in any Table view, follow these steps:
1. Right-click any column title in the gray header row of the column.
A shortcut menu appears.
2. Select Field Chooser from the shortcut menu.
The Field Chooser dialog box appears.
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