Microsoft Office Tutorials and References
In Depth Information
Columns = fields
I promised to tell you how to add a column, and
now I’m telling you about fields. What gives?
Well, columns are fields, see? No? Well, think
of it this way: In your checkbook, your check
record has a column of the names of the people
to whom you wrote checks and another column
for the amounts of those checks. When you
actually write a check, you write the name of
the payee in a certain field on the check; the
amount goes in a different field. So you enter
tidbits of information as fields on the check, but
you show them as columns in the check record.
That’s exactly how it works in Outlook. You
enter somebody’s name, address, and phone
number in fields when you create a new item,
but the Table view shows the same
information to you in columns. When you’re adding a
column, you’re adding a field. Same thing.
Don’t worry too much about deleting columns. When you zap a column, the
field remains in the item. You can use the column-adding procedure (which
I describe earlier in this chapter) to put it back. If you’re confused by this
whole notion of columns and fields, see the sidebar “Columns = fields.”
Sorting just means putting your list in order. In fact, a list is always in some
kind of order. Sorting just changes the order.
You can tell how your list is sorted:
✓ A heading with a triangle in it means that the entire list is sorted by the
information in that column.
✓ If the column has numbers in it, and if the triangle’s large side is at the
top, the list goes from largest to smallest number.
✓ Columns that have text get sorted in alphabetical order. A is the
smallest letter, and Z is the largest.
Sorting from Table view
This is by far the easiest way: When sorting from Table view, click the
heading of a column you want to sort. The entire table is sorted according to the
column you clicked — by date, name, or whatever.