Microsoft Office Tutorials and References
In Depth Information
Saving Custom Views
To open or close groups, follow these steps:
1. Click the View tab and click the Expand/Collapse button.
I think expanding and collapsing are dramatic words for what you’re
doing with these groups. It’s not like Scarlett O’Hara getting the vapors;
it’s just revealing (expanding) or hiding (collapsing) the contents.
2. Choose Collapse This Group or Expand This Group.
3. To expand or collapse all the groups, choose Expand All or
Collapse All.
What could be easier?
Saving Custom Views
If you’re used to saving documents in your word processor, you’re familiar
with the idea of saving views. When you make any of the changes to a view
that I describe earlier in this chapter, you can save the changes as a new
view or save the changes to the current view. If you plan to use a certain view
repeatedly, it’s worth saving.
You can save any view you like:
1. Click the View tab.
2. Click the Change View button.
3. Choose Save Current View as a New View.
4. Name your view.
5. Click OK.
You can do almost anything you want just by changing the views you
already have.
Using Categories
There’s a lot of value in a good collection of information. However, you can’t
squeeze full value from a list of contacts or tasks if you can’t get a quick
handle on which items are important and which aren’t. The Categories
feature in Outlook is designed to help you tell what’s urgent from what can wait.
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