Microsoft Office Tutorials and References
In Depth Information
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4. Click the color you want to assign.
The color you chose appears in place of the old color.
5. Click OK.
The Color Categories dialog box closes.
You can choose None and create a colorless category. That’s kind of drab, but
if it fits your mood, go for it. One possible reason for creating colorless
categories is that Outlook only offers 25 colors, and you may have more than 25
categories. But after you get past 25 categories, you might consider cutting down
on the number of categories to reduce confusion.
Assigning a category shortcut key
You can give each category a shortcut key, which allows you to assign a
category without touching your mouse. That’s very handy when you want
to zoom through a screen full of e-mail messages or tasks and set everything
into some kind of order.
To assign a shortcut key to a category, follow these steps:
1. Click the Categorize button and choose All Categories.
The Color Categories dialog box appears.
2. Click the category to which you want to assign a shortcut key.
The category you select is highlighted to show that you selected it.
3. Click the Shortcut Key menu.
The list of shortcut keys appears.
4. Click the shortcut key you want to assign.
The name of the shortcut key you chose appears to the right of the
category.
5. Click OK.
You can’t assign more than one shortcut key to a category; that would
be confusing. However, you can assign more than one category to an
item.
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