Microsoft Office Tutorials and References
In Depth Information
Using Your Calendar
6. Click the Start date of your appointment.
If the pop-up calendar doesn’t have the date, click the arrows next to the
name of the month in the small calendar until the date appears.
7. Click the Time box and choose the time of your appointment.
Select the start time for your appointment.
While you’re entering appointment information, you can enter the
location, end date, and end time. Click Add More Details to enter other
information such as meeting recurrence details.
8. Click Save.
By default, your calendar will send you e-mail notifications
about upcoming appointments for the day. Click the link in the e-mail
message to see appointment details.
An even quicker way to enter an appointment is to click the Day or Week
button, and then double-click the line that corresponds to the day and hour of
your appointment. The Add an Event form appears, already with the date and
time you chose.
Moving an appointment
You can change an appointment time by simply dragging the appointment to
the date and time you desire. If you need to change anything other than the
date and time of your appointment, do this:
1. Double-click the appointment.
2. Select the information you want to change.
3. Enter the updated information.
4. Click Save on the toolbar.
To delete an appointment, click the appointment to select it and then
click Delete on the toolbar to zap it. (You can find out more about the
power of the Outlook Calendar in Chapter 8.)
Viewing the calendar
Time-management gurus insist that you manage your schedule for the long term,
medium term, and short term. The Calendar lets you view your
appointments in different ways depending on what you want to see (or avoid
seeing). The tabs at the top of the Calendar screen are for changing your view:
Day shows today’s appointments.
Week shows a week.
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