Microsoft Office Tutorials and References
In Depth Information
Although I can enter and manage data in a snap with Outlook, I can carry my
most important Outlook info in my pocket on whatever smartphone I’m
carrying. I can even read my e-mail on the subway using a smartphone
(something I wouldn’t try with a laptop).
Outlook will not run a smartphone, but lots of third-party apps will link your
smartphone to Outlook. Check your smartphone app store.
When Outlook was first released, it was a part of the Microsoft Office 97 suite.
In certain situations, Microsoft offers Outlook as a stand-alone product (or in
a package with Internet Explorer), so you may not always have the benefits
of using Microsoft Office and Outlook in concert. Office enables you to do all
sorts of tricks with outgoing e-mail and graphics, while Outlook makes it a
snap to exchange the work you’ve created in Office via e-mail. I recommend
using both, if possible.
A Business-Card Scanner
You can use several brands of business-card scanners to copy contact
information into Outlook from the business cards you collect at meetings,
conferences, and trade shows. Of course, you can enter all the info manually, but if
you collect more than a few dozen cards per week, a business-card scanner
can save you lots of work.
One of the most common questions I hear is, “How do I back up my Outlook
data for safekeeping?” I’ve been using Mozy backup service ( www.mozy.com )
for a while now, and I’m pretty happy with the simplicity of it. Mozy is a
service that automatically backs up the most critical data on your computer and
saves it on the Internet where it’s safe. If your computer crashes or if, heaven
forbid, you should suffer a fire, flood, or other disaster that destroys your
computer, you can get your information back and start up where you left off.
You’ll need a high-speed Internet connection to make use of Mozy. It costs
per month, and believe me, the peace of mind is worth every penny.